Privacy Policies

Website Privacy Policy

Cookie Policy

Customer Privacy Policy

Website Privacy Policy

Last Updated On 26-Oct-2022  

Effective Date 22-Jun-2022  

This Privacy Policy describes the policies of Canadian Payroll Services, Suite 4357 – 1460 The Queensway, Etobicoke, Ontario M8Z 1S4, Canada, email:, phone: 1-866-382-7244 on the collection, use and disclosure of your information that we collect when you use our website ( (the “Service”). By accessing or using the Service, you are consenting to the collection, use and disclosure of your information in accordance with this Privacy Policy. If you do not consent to the same, please do not access or use the Service.  

We may modify this Privacy Policy at any time without any prior notice to you and will post the revised Privacy Policy on the Service. The revised Policy will be effective 180 days from when the revised Policy is posted in the Service and your continued access or use of the Service after such time will constitute your acceptance of the revised Privacy Policy. We therefore recommend that you periodically review this page.  

Information We Collect 

We use Google Analytics on our site to track traffic volume, source, and demographics, as well as user experience and journeys. We do not collect personal information about visitors to our site.  

We use Country Blocker WordPress plugin to white and blacklist regional traffic.  

If you interact with our Contact Form or Booking Button, we will collect and process the following personal information about you:  

  • Name 
  • Email 
  • Phone number  

How We Use Your Information 

We will use the anonymized information that we collect about you for the following purposes: 

  • Audience research  
  • User experience research and site improvements  
  • Understanding what content you like  

We will use the personal information that we collect about you for the following purposes:  

  •  Email marketing  
  • Gathering testimonials 
  • Customer feedback collection 

If we want to use your information for any other purpose, we will ask you for consent and will use your information only on receiving your consent and then, only for the purpose(s) for which grant consent unless we are required to do otherwise by law.  

How We Share Your Information 

We will not transfer your personal information to any third party without seeking your consent.  

We will not transfer your anonymized information to any third party without seeking your consent, except in limited circumstances as described below:  

  • Ad service 
  • Marketing agencies 
  • Analytics  

We require such third parties to use the personal information we transfer to them only for the purpose for which it was transferred and not to retain it for longer than is required for fulfilling the said purpose.  

We may also disclose your personal information for the following: (1) to comply with applicable law, regulation, court order or other legal process; (2) to enforce your agreements with us, including this Privacy Policy; or (3) to respond to claims that your use of the Service violates any third-party rights. If the Service or our company is merged or acquired with another company, your information will be one of the assets that is transferred to the new owner.  

Retention Of Your Information 

We will retain your personal information with us for 90 days to 2 years after user accounts remain idle or for as long as we need it to fulfill the purposes for which it was collected as detailed in this Privacy Policy. We may need to retain certain information for longer periods such as record-keeping / reporting in accordance with applicable law or for other legitimate reasons like enforcement of legal rights, fraud prevention, etc. Residual anonymous information and aggregate information, neither of which identifies you (directly or indirectly), may be stored indefinitely.  

Your Rights 

Depending on the law that applies, you may have a right to access and rectify or erase your personal data or receive a copy of your personal data, restrict or object to the active processing of your data, ask us to share (port) your personal information to another entity, withdraw any consent you provided to us to process your data, a right to lodge a complaint with a statutory authority and such other rights as may be relevant under applicable laws. To exercise these rights, you can write to us at We will respond to your request in accordance with applicable law.  

You may opt-out of direct marketing communications or the profiling we carry out for marketing purposes by writing to us at or by clicking the unsubscribe link at the bottom of our emails.  

Do note that if you do not allow us to collect or process the required personal information or withdraw the consent to process the same for the required purposes, you may not be able to access or use the services for which your information was sought.  

Cookies Etc.  

To learn more about how we use these and your choices in relation to these tracking technologies, please refer to our Cookie Policy.  


The security of your information is important to us and we will use reasonable security measures to prevent the loss, misuse or unauthorized alteration of your information under our control. However, given the inherent risks, we cannot guarantee absolute security and consequently, we cannot ensure or warrant the security of any information you transmit to us and you do so at your own risk.  

Grievance / Data Protection Officer 

If you have any queries or concerns about the processing of your information that is available with us, you may email our Grievance Officer at Canadian Payroll Services, Suite 4357 – 1460 The Queensway, Etobicoke, email: We will address your concerns in accordance with applicable law.  

Effective Date: 22-Jun-2022  

Last Updated: 26-Oct-2022  

What Are Cookies?  

This Cookie Policy explains what cookies are and how we use them, the types of cookies we use i.e, the information we collect using cookies and how that information is used, and how to manage the cookie settings. 

Cookies are small text files that are used to store small pieces of information. They are stored on your device when the website is loaded on your browser. These cookies help us make the website function properly, make it more secure, provide better user experience, and understand how the website performs and to analyze what works and where it needs improvement. 

How Do We Use Cookies?  

As most of the online services, our website uses first party and third-party cookies for several purposes. First-party cookies are mostly necessary for the website to function the right way, and they do not collect any of your personally identifiable data. 

The third-party cookies used on our website are mainly for understanding how the website performs, how you interact with our website, keeping our services secure, and all in all providing you with a better and improved user experience and help speed up your future interactions with our website. 

Types of Cookies We Use  

  • Google Analytics: We use Google Analytics to track basic traffic and user experience data. We do not use this data to remarket to you through Google or any other platform. We do not store any personal or specific data about visitors to our site.  
  • AgileCRM: If you are subscribed to one of our mailing lists, we store your email and name in our secure CRM. We keep a record of which emails you have received, opened, and clicked on any link within. You can find AgileCRM’s privacy policy here: 
  • Calendly: If you have used our Calendly booking system, we have collected basic information about how you reached this button, as well as your name, email and phone number. We track trends in our users but no specific data. We do not sell or share your personal information. You can find Calendly’s privacy policy here: 

Manage Your Cookies  

Different browsers provide different methods to block and delete cookies used by websites. You can change the settings of your browser to block/delete the cookies. Listed below are the links to the support documents on how to manage and delete cookies from the major web browsers. 

If you are using any other web browser, please visit your browser’s official support documents. 

Customer Privacy Policy

Last Updated On 26-Oct-2022  

Effective Date 26-Oct-2022 

Canadian Payroll adheres to the Personal Information Protection and Electronic Documents Act (PIPEDA) and applies these principles in our day-to-day operations.  

Data protection is ensured by encryption and security measures throughout the life cycle of all client and worker data, and access to the data is strictly controlled based solely on need. All data resides in Canada and is kept only as long as is necessary per the Canadian ESA. 

Collection and Use of Personal Information  

We maintain up-to-date personal information on all employees as required by law, and as necessary for emergencies, payroll deductions, the administration of benefit plans and other employment purposes. Your personal data is securely stored and disclosed to third parties only when required by law, such as in response to a subpoena, including to law enforcement agencies and courts, or to partners who deliver employer-provided benefits. These entities are contractually bound to limit the use of your personal data as needed to perform their services.  

Personal Information We Collect from Workers  

  • Name 
  • Email  
  • Phone number  
  • Home address  
  • SIN
  • Banking information  
  • Emergency contact and beneficiary  
  • Health information if required for benefits application  

Collection and Use of Confidential Information  

We collect confidential information as required by law, and as necessary for employer payroll taxes and deductions, Worker’s Compensation, and processing automatic payments. Your confidential data is securely stored and disclosed to third parties only when required by law, such as in response to a subpoena, including to law enforcement agencies and courts, or to partners who deliver payment processing services. These entities are contractually bound to limit the use of your confidential data as needed to perform their services. 

Confidential Data We Collect About Your Business  

  • Banking information  
  • Information about business operations
  • Intellectual Property  

We acknowledge that you are the owner of any intellectual property created by your remote worker(s). We can assist you with executing a non-disclosure agreement, that includes intellectual property provisions, directly with the remote worker(s). However, we acknowledge no liability to you because of any breaches of your confidential/proprietary information and intellectual property by those workers 

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